As remote work becomes more popular, companies are turning to distributed teams to increase their productivity and reduce costs.

Distributed teams offer several advantages over traditional in-office teams, such as increased flexibility and access to a wider talent pool. In this article, we’ll explore what distributed teams are, how they work, and the benefits they provide.

What are distributed teams?

A distributed team is a group of people who work together remotely, usually from different locations. This can include people who work from home, coworking spaces, or even different countries.

Members of a distributed team may work on the same project or different projects, but they collaborate online and communicate regularly to complete their tasks.

How do distributed teams work?

Distributed teams work using a combination of technology and communication tools. Video conferencing, instant messaging, project management software, and collaboration tools are some of the essential tools that enable distributed teams to work together effectively. Members of a distributed team communicate regularly to ensure everyone is on the same page, and deadlines are met.

Benefits of distributed teams

Distributed teams offer several benefits over traditional in-office teams, including:

Increased flexibility

Distributed teams provide more flexibility to team members, allowing them to work from anywhere, anytime. This flexibility is particularly beneficial for team members who have other responsibilities, such as family or personal commitments.

Access to a wider talent pool

With distributed teams, companies can access a wider talent pool as they are not limited by location. Companies can hire the best people for the job, regardless of where they are located.

Reduced costs

Distributed teams help companies reduce costs associated with traditional in-office teams. For example, companies can save on office space, equipment, and utilities.

Increased productivity

Distributed teams are often more productive than traditional in-office teams. This is because team members are more focused and can work in a distraction-free environment. Additionally, distributed teams can work across different time zones, enabling them to work on projects around the clock.

Improved work-life balance

Distributed teams can help team members achieve a better work-life balance. Working remotely eliminates the need for a daily commute, freeing up more time for personal activities.

Challenges of distributed teams

Despite the benefits of distributed teams, there are also some challenges that companies may face, including:

Hiring

Hiring process many times takes many steps due to proper diligence that must be met, compliance, taxes, background checks and identity validation need to be done before hiring a person in another country.

Communication

Communication is one of the most significant challenges that distributed teams face. Effective communication is essential for the success of a distributed team, and team members must work together to overcome any communication barriers.

Building trust

Building trust can be challenging in a distributed team, as team members may not have met in person. Trust is essential for team members to collaborate effectively and complete their tasks on time.

Managing time zones

Distributed teams often work across different time zones, which can make scheduling meetings and coordinating tasks challenging. Effective time management is crucial for the success of a distributed team.

Best practices for managing distributed teams

To manage a distributed team effectively, companies should follow these best practices:

Establish clear communication guidelines

Establish clear communication guidelines to ensure that all team members are on the same page. These guidelines should include communication tools, frequency of communication, and expectations around response times.

Build trust and relationships

Building trust and relationships is essential for the success of a distributed team. Encourage team members to get to know each other and build a rapport.

Use the right tools

Using the right tools is crucial for the success of a distributed team. Invest in project management software, collaboration tools, and communication tools to ensure that team members can work effectively.

Set realistic deadlines

Set realistic deadlines that take into account the time zones of all team members. This will ensure that everyone has enough time to complete their tasks and contribute to the project.

Encourage regular check-Ins

Encourage regular check-ins to ensure that everyone is on track and to address any issues that may arise. These check-ins can be done through video calls, instant messaging, or email.

Provide feedback

Provide regular feedback to team members to help them improve and grow. This feedback should be constructive and specific, highlighting areas for improvement and offering suggestions for how to improve.

Distributed teams are the future of remote work, offering several advantages over traditional in-office teams. They provide increased flexibility, access to a wider talent pool, reduced costs, increased productivity, and improved work-life balance. However, managing a distributed team can be challenging, and companies must follow best practices to ensure their success.

FREQUENTLY ASKED QUESTIONS

Q.What are the best tools for managing a distributed team?

A.There are several tools that companies can use to manage a distributed team, including project management software, communication tools, and collaboration tools. Some popular options include Slack, Zoom, Trello, and Asana.

Q.How can companies overcome communication challenges in a distributed team?

A.To overcome communication challenges in a distributed team, companies should establish clear communication guidelines, encourage regular check-ins, and use the right tools. They should also ensure that all team members have access to reliable internet and communication technology.

Q.What are the benefits of a distributed team for employees?

A.Distributed teams offer several benefits for employees, including increased flexibility, improved work-life balance, and the ability to work from anywhere. They also provide access to a wider range of job opportunities, as employees are not limited by location.

Q.How can companies build trust in a distributed team?

A.To build trust in a distributed team, companies should encourage team members to get to know each other and build relationships. They should also establish clear expectations around communication and deadlines and provide regular feedback to team members.

Q.What are the biggest challenges of managing a distributed team?

A.The biggest challenges of managing a distributed team include communication, building trust, managing time zones, and ensuring that everyone is on the same page. Companies must establish clear communication guidelines, use the right tools, and encourage regular check-ins to overcome these challenges.

Transform your company into an agile organization

Agile organizations are adaptable, innovative, and customer-centric, with a focus on continuous improvement and empowered teams. Embracing agile principles like distributed teams can help organizations stay competitive in today’s fast-paced business environment.

However, it’s essential to carefully consider whether an agile approach aligns with your organization’s values and goals before embarking on this transformation journey.

At Emptor we encourage you to conduct a proper due diligence in hiring process with automated background check and identity validation on your candidates to ensure that you are working with people you can trust.

Schedule a free demo so you can learn how you can perform automatic background checks in a matter of minutes.